Companies are more vigilant than ever about cybersecurity—and for good reason. Financial records, engineering roadmaps, and payroll data are among a company’s most confidential assets. However, claiming R&D tax credits and capitalizing software costs often require handing this sensitive information over to external providers.

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That’s why Neo.Tax has committed to implementing advanced security protocols for company data.

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The fact is: the old way has always carried security risks. And as cyber criminals become more advanced, security measures need to keep pace. CPA firms request and store your internal payroll and financial data in outdated formats, like shared folders or legacy servers. They need that data available in case of an audit, so it remains in their systems for months or even years,  increasing the risk of exposure.

The advantage of working with a software-first company like Neo.Tax is that we understand the sensitivity of your data and have taken every step to protect it.

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These security steps include:

• SOC 2 Type 2 certification
• Enterprise SSO/SAML & IP Whitelisting
• AES 256 encryption of all data in transit & at rest
• An assurance that data never commingles within our application

As businesses grow, understanding how engineering teams allocate their time becomes critical for efficiency and financial transparency. For decades, that meant adding processes like time sheets, labels, and tags. Now, as things have gotten more complicated, businesses have added a whole new process in the form of enterprise project management systems. The traditional rationale goes: by inputting their work, there will be more transparency for managers and simplified tax compliance for controllers and Heads of Tax.

But that ignores a fundamental problem: these additional layers aren't connected to the actual core work engineers do. They depend on people following a process consistently — which never quite works. The result is incomplete and inaccurate data across systems, and frustration in engineering and finance. 

Engineers didn’t sign up to bookkeep. The burden of accurately tagging and tracking their work is a headache that’s out of sync with the rest of their workflow.

So, we created a better solution with Neo.Tax: an automated solution that calculates your engineering team’s time — with accuracy and consistency — from existing systems. Remove the burden from engineering and remove human error from your datasets.

At Neo.Tax, we talk to scores of controllers and Heads of Tax every month. One thing is clear: the old way of filing for R&D Tax Credits has become a burdensome pain. You’d think that so many businesses moving their project management and payroll online, via software like Jira, Rippling, and Workday would simplify the filing process. But, in some ways, it’s made it harder.

The payroll and project management output is a rich dataset, but it’s also, well, voluminous. If that data is not inputted perfectly—and let’s be honest, it never is—that means it’s up to a controller or Head of Tax to sift through the mess to create the filing. Engineers need to be trained (and retrained) on the correct project tagging process, and then cajoled to sort out any inputting errors. It’s a waste of time for your filer and your engineering teams.

Which is why Neo.Tax created our AI system.